Elements and Performance Criteria

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Archival institutions may include:
businesses
commonwealth, state and local government archival institutions
community groups
in-house archives
manuscript and community libraries
museums
non-government organisations
professional and trade organisations
religious bodies
schools
universities.
Records may include:
different states of use:
active
archival
digital and stored on:
CDs
DVDs
imaging systems
mainframes
PC-based applications
remote drives
servers
physical formats, such as:
audiovisual or multimedia
graphic
microform
paper-based
variety of sources, including:
already in the custody of the collecting institution
in the process of being transferred.
Archivesmay relate to:
an organisation responsible for the care and control of archival material
building, room or storage area where archival material is kept
records that are preserved permanently because of their enduring value.
Relevant personnelmay include:
archivists
clients
collection managers
custodians
donors
historians
records managers
supervisors.
Archival principlesrelate to:
original order
provenance.
Archival processes may include:
accessioning
appraisal and disposal
arrangement and description
control systems
preservation.
Role of archivistsmay include:
access management
accessioning
acquisition
appraisal and disposal
arrangement and description
design of record-keeping systems
implementing preservation programs
outreach and public relations
records management
research.
Record systems may include:
archival control systems
business or record systems
characteristics, such as:
aggregations
content
context
metadata
structure
electronic systems
formal and informal
paper-based accumulations
storage facility systems.
Metadata may include:
classification terms
date, time and location of:
record creation
registration of record in the system
descriptions
disposal decision
identity of record creator
indexing and descriptive terms
location
record format
related entities
security and access information
unique archival identifiers for each record
unique creator identifiers for each record.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
differentiate between records, archives and other collections
apply an understanding of archival principles, processes and programs to the arrangement and description of collection records
work collaboratively with others involved in archival management, including archivists.
Context of and specific resources for assessment
Assessment must ensure access to:
information on a variety of archives and archival programs
archive records, record-keeping systems and organisational policies.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
assessment of written reports
direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance
verbal or written questioning to assess knowledge of archive principles, processes and programs.
Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
record-keeping units from BSB07 Business Services Training Package.