Unit of competency Outline

Date retreived
23/07/2026 4:10 PM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Maintain pharmaceutical imprest stock

Maintain pharmaceutical imprest stock

Unit of competency
National Code
HLTPH305A
State Code
WD255
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
07/05/2012
View on TGA
State Implementation and Classification
Approved Date
14/02/2014
Field of Education
089901 - Purchasing, Warehousing And Distribution
Original Release Date
14/02/2014
Nominal Hours
30
Description
This unit of competency describes the skills and knowledge required to maintain pharmaceutical imprest stock, excluding the dispensing of prescriptions, and according to standard operating procedures (SOPs) and within legal requirements
Notes
Elements and Performance Criteria
Generate/receive and check stock requisition/imprest list
  • 1.1 Establish needs to replenish stock and determine quantity against specified minimum/maximum levels
  • 1.2 Use appropriate technology to complete stock checks and print picking list(s) of requisition items
  • 1.3 Check that requisition lists comply with standard operating procedures (SOPs) and department requirements
  • 1.4 Report deviations to an authorised person
Select and dispatch stock
  • 2.1 Obtain clearance for the order from an authorised person
  • 2.2 Select requisitioned products and place into appropriate delivery containers
  • 2.3 Complete transaction in pharmacy computer and generate packing slip
  • 2.4 Store and pack completed requisitions within the pharmacy prior to delivery
  • 2.5 Deliver stock to the designated area
  • 2.6 Check and confirm accuracy of stock placement
  • 2.7 Store stock according to manufacturers’ recommended storage conditions
  • 2.8 Ensure an authorised person verifies, checks and signs for medicines on receipt where required
Complete documentation process
  • 3.1 Complete and file documentation
  • 3.2 Collate medicines usage information and record statistics for authorised person
  • 3.3 Update imprest lists, based on stock usage and medicines inventory changes in liaison with relevant staff
  • 3.4 Report changes to stock usage that may impact on stock control to an authorised person
The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.


Designated area may include:
Automated medication distribution system
Cupboard
Drug safes
Medication drawers
Special storage area e .g. refrigerator as required for correct storage condition
Trolley


Storage conditions may include:
Ambient
Cold chain
Correct storage of hazardous substances
Correct temperature
Humidity
Isolated
Light
Pest control
Secured
Ventilated
The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this competency unit:
The individual being assessed must provide evidence of specified essential knowledge as well as skills
Observation of workplace performance is essential for assessment of this unit
Consistency of performance should be demonstrated over the required range of situations relevant to the workplace
Where, for reasons of safety, space, or access to equipment and resources, assessment takes place away from the workplace, the assessment environment should represent workplace conditions as closely as possible


Context of and specific resources for assessment:
Assessment should replicate workplace conditions as closely as possible
Simulations may be used to represent workplace conditions as closely as possible. Acceptable simulation requires:
scope to determine that work is conducted within legislative and regulatory requirements
scope to determine that work is conducted within WHS and infection control requirements
Resources essential for assessment include:
access to relevant workplace or a simulated environment where assessment can take place
relevant legislation, regulations and guidelines
pharmacy imprest system


Method of assessment may include:
Formal appraisal systems
Interviewing and questioning
Observation in the work place
Supporting statement of supervisor(s)
Written assignments/projects


Access and equity considerations:
All workers in the health industry should be aware of access and equity issues in relation to their own area of work
All workers should develop their ability to work in a culturally diverse environment
In recognition of particular health issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on health of Aboriginal and Torres Strait Islander people
Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on health of Aboriginal and/or Torres Strait Islander clients and communities
Replaces
State Code National Code Title Type
D8417 HLTPH304C Maintain pharmaceutical ward or imprest stock Unit of competency
Replaced By
State Code National Code Title Type
AUZ97 HLTPHA001 Maintain pharmaceutical imprest stock Unit of competency