Unit of competency Outline

Date retreived
21/07/2026 11:20 PM AWST

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Administer a local public safety group

Administer a local public safety group

Unit of competency
National Code
PUACOM013B
State Code
D8734
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
2.00
Current Release Date
17/08/2012
View on TGA
State Implementation and Classification
Approved Date
18/08/2011
Field of Education
080399 - Business And Management, N.e.c.
Original Release Date
18/08/2011
Nominal Hours
30
Description
This unit covers the competency required to administer a local public safety group such as an SES unit, a surf life saving club, a local brigade, or a volunteer marine rescue unit.
Notes
Elements and Performance Criteria
1. Manage administrative functions
  • 1.1 Administrative functions are scheduled and allocated to self or others to meet agreed deadlines.
  • 1.2 Records are maintained in accordance with organisational standards.
  • 1.3 Records are completed clearly, accurately and legibly.
  • 1.4 Records are filed accurately and systematically.
2. Distribute organisational information
  • 2.1 Organisational information and instructions are communicated to others on an on-going basis.
  • 2.2 Information is directed to the appropriate person(s).
  • 2.3 Communication is clear, unambiguous and relevant to the subject and target audience.
3. Prepare strategic plans
  • 3.1 Strategic outcomes are established in the context of the organisation's direction.
  • 3.2 Plans to meet the strategic outcomes are developed and implemented.
  • 3.3 Strategic plans are regularly reviewed and updated to incorporate changing circumstances.
4. Administer organisation finances
  • 4.1 A budget is prepared, taking into account local needs and funding limitations.
  • 4.2 Budget is administered according to organisational financial policies and procedures.
  • 4.3 Expenditure is controlled to meet budget outcomes.
  • 4.4 Financial records are maintained according to organisational financial policies and procedures.
  • 4.5 Standards of financial probity are adhered to.
5. Arrange and conduct audits
  • 5.1 Financial audits are arranged in accordance with organisational standards.
  • 5.2 Safety audits are periodically conducted in accordance with OH&S guidelines.
  • 5.3 Equipment stocktakes are conducted in accordance with organisational standards.
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.
Administrative functions may include:
Preparing correspondence
Actioning requests for information
Authorising equipment requisitions and expenditure
Keeping records and collecting statistics
Records may include:
Planning and budget documents
Financial records
Operational records
Training records
Personal and personnel records
Stock and equipment records
Temporary loan books
Equipment usage records
Maintenance records
Project briefs
Inventories
Standard operating procedures
Reports and other documentation
Organisational standards may include:
Legislation including Audit Act
Finance regulations
Equal Employment Opportunity and Occupational Health and Safety legislation
Organisation's corporate and strategic plans
Organisation's financial and other resource management guidelines
Technology and data associated with management information systems
Organisational information may include:
Schedule of events
Training plans
Potential training opportunities
Policies and procedures
Administrative instructions and information bulletins
Strategic plans may relate to:
Training
Fundraising
Building
Maintenance
Recruiting
Membership retention
Community information
Public relations and profile
Financial records may include:
Cash books
Bank reconciliation
Sales tax records
Order books
Petty cash records
Budget papers
Fundraising and social club records
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to complete accurate records in a timely manner.

Consistency in performance
Competency should be demonstrated over time in a range of actual and/or simulated administrative contexts.
Context of and specific resources for assessment
Context of assessment
Competency should be assessed by observing an individual in an administrative role in the workplace.
Specific resources for assessment
There are no special resource requirements for this unit.
Replaced By
State Code National Code Title Type
OAZ61 PUACOM013 Administer a local public safety group Unit of competency
No information