Unit of competency Outline
Date retreived
22/07/2026 11:34 PM AWST
22/07/2026 11:34 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Participate in budget and procurement review processes
Participate in budget and procurement review processes
Unit of competency
National Code
PSPPROC509A
PSPPROC509A
State Code
D3741
D3741
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
26/06/2013
Field of Education
080301 - Business Management
Original Release Date
26/06/2013
Nominal Hours
35
Description
This unit covers the ability to participate in government budget and review processes to ensure that procurement and contract management activities occur within established procedures and financial obligations are fulfilled. It covers the budget cycle, the procedures for obtaining funding for procurement exercises, the obligations organisations have in relation to spending and the review and audit procedures that may apply to procurements and contract management.In practice, participating in budget and procurement review processes may overlap with other public sector and local government generalist and specialist work activities, such as promoting the values and ethos of public service, undertaking negotiations, promoting compliance with legislation in the public sector or local government, managing contract performance, finalising contracts, managing procurement risk, planning to manage a contract, planning for procurement outcomes and making procurement decisions.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Comply with the budget cycle
- 1.1. Requirements of legislation, policy and guidelines relevant to the budget cycle are identified and incorporated into criteria for decision making.
- 1.2. Calendar of budget cycle is produced, including identification of approval stages and deadlines.
- 1.3. Organisation's internal budget processes are documented and explained to staff.
- 1.4. Compliance strategies are developed to ensure budget process obligations are met, including security requirements.
- 1.5. Consequences of non-compliance with obligations are identified and strategies to mitigate non-compliance are produced.
2. Meet cabinet and other approval-process requirements
- 2.1. Appropriate cabinet and/or other approval processes are identified and applied.
- 2.2. Relevant cabinet documentation templates are used to prepare cabinet papers and submissions.
- 2.3. Security requirements applicable to cabinet papers and other submissions are adhered to.
- 2.4. Policy requirements of the organisation applicable to cabinet papers and other submissions are met.
- 2.5. Internal organisational processes for cabinet submissions are complied with.
3. Prepare a simple business case
- 3.1. Outcomes expected of the business case are identified.
- 3.2. Work plans are prepared in consultation with management and other stakeholders to ensure that business case satisfies guidelines and supports expected outcomes.
- 3.3. Information to support the business case is sourced from inside and outside the organisation and its authenticity and reliability are confirmed.
- 3.4. Information gathered is organised into concise, logical argument to support required outcomes.
- 3.5. Appropriate reviewers for the business case are arranged and their comments are incorporated into the final submission.
- 3.6. Appropriate approval is obtained for the business case.
4. Comply with government procurement review processes
- 4.1. Requirements of legislation, and policy and probity guidelines for procurement reviews are identified and analysed for relevance to the procurement activity.
- 4.2. Applicable procurement review processes are built into activity plan.
- 4.3. Plans are prepared to ensure procurement reviews undertaken by internal or external bodies are provided with assistance required to achieve the review.
- 4.4. Preparation of records and information is undertaken to enable procurement review to be completed in a timely and efficient way.
5. Implement procurement review recommendations
- 5.1. Recommendations from procurement review processes are assessed against organisational policies and procedures to determine changes to those policies and procedures necessary to implement the recommendations.
- 5.2. Organisation-wide implications of recommendations are addressed through communication with areas of the organisation affected by the recommendations.
- 5.3. Processes for continuous improvement reflecting the recommendations are developed and initiated.
- 5.4. Evaluation of the implementation of recommendations is undertaken at appropriate intervals to ensure continuous improvement.
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Legislation, policy and guidelines may include:
financial management legislation
government procurement, purchasing and contracting legislation, policy and guidelines
public sector standards
probity guidelines
ethics standards
codes of conduct, codes of practice and standards of individual behaviour
environmental purchasing.
Internal budget processes may include:
costings for new policy proposals
long-term budgets and planning
operational plans with resources allocated
short-term budgets
spreadsheet-based financial projections
efficiency dividends or other savings measures
capability assessment processes.
Security requirements may include:
physical security
information security, including ICT
media awareness
need to know principle
in-confidence procedures
cabinet procedures.
Approval processes may include:
review and vetting
checking for correct format
checking for accuracy
internal approval and sign-off processes
authority to proceed
approval in principle
approval for submission to Cabinet by authorised person
incorporation of comments from approving agencies.
Stakeholders may include:
individuals and groups (internal and external) with an interest in the process, such as:
employees at all levels in the organisation
other public sector organisations
union and association representatives
boards of management
government
ministers
clients
lobby groups
public
suppliers and potential suppliers.
Procurement review processes may include:
general audits conducted by external audit bodies, such as:
Australian National Audit Office (ANAO)
state or territory auditors-general
anti-corruption bodies
internal audits
organisational reviews and stage approval processes
responses to complaints
Gateway Reviews
political campaign advertising reviews
ICT 2-pass reviews or other ICT-specific procurement reviews
construction project reviews
organisation-specific review processes
probity audits.
Records and information may include:
business case
approvals
procurement justifications
budgets
procurement documentation, such as:
procurement plans
requests for offer
specifications
tender evaluation plans
negotiation plans
contracts and contract variations
invoices
records of payment
records relating to:
decisions made and not made
performance of the contractor
performance of the buying organisation
disputes and their resolution
management strategies for probity issues, such as conflicts of interest or specific probity plans
closure or finalisation plans.
Continuous improvement may include:
policies and procedures that allow an organisation to systematically review and improve the quality of its products, services and procedures
cyclical audits and reviews of workplace, team and individual performance
seeking and considering feedback from a range of stakeholders
modifications and improvements to systems, processes, services and products
evaluation and monitoring of effectiveness.
Legislation, policy and guidelines may include:
financial management legislation
government procurement, purchasing and contracting legislation, policy and guidelines
public sector standards
probity guidelines
ethics standards
codes of conduct, codes of practice and standards of individual behaviour
environmental purchasing.
Internal budget processes may include:
costings for new policy proposals
long-term budgets and planning
operational plans with resources allocated
short-term budgets
spreadsheet-based financial projections
efficiency dividends or other savings measures
capability assessment processes.
Security requirements may include:
physical security
information security, including ICT
media awareness
need to know principle
in-confidence procedures
cabinet procedures.
Approval processes may include:
review and vetting
checking for correct format
checking for accuracy
internal approval and sign-off processes
authority to proceed
approval in principle
approval for submission to Cabinet by authorised person
incorporation of comments from approving agencies.
Stakeholders may include:
individuals and groups (internal and external) with an interest in the process, such as:
employees at all levels in the organisation
other public sector organisations
union and association representatives
boards of management
government
ministers
clients
lobby groups
public
suppliers and potential suppliers.
Procurement review processes may include:
general audits conducted by external audit bodies, such as:
Australian National Audit Office (ANAO)
state or territory auditors-general
anti-corruption bodies
internal audits
organisational reviews and stage approval processes
responses to complaints
Gateway Reviews
political campaign advertising reviews
ICT 2-pass reviews or other ICT-specific procurement reviews
construction project reviews
organisation-specific review processes
probity audits.
Records and information may include:
business case
approvals
procurement justifications
budgets
procurement documentation, such as:
procurement plans
requests for offer
specifications
tender evaluation plans
negotiation plans
contracts and contract variations
invoices
records of payment
records relating to:
decisions made and not made
performance of the contractor
performance of the buying organisation
disputes and their resolution
management strategies for probity issues, such as conflicts of interest or specific probity plans
closure or finalisation plans.
Continuous improvement may include:
policies and procedures that allow an organisation to systematically review and improve the quality of its products, services and procedures
cyclical audits and reviews of workplace, team and individual performance
seeking and considering feedback from a range of stakeholders
modifications and improvements to systems, processes, services and products
evaluation and monitoring of effectiveness.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment
Competency must be demonstrated in the ability to participate in budget and procurement review processes consistently in accordance with legislative and organisational requirements.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to:
undertake procurement activities to meet the timing and formatting requirements of the budget cycle
prepare procurement and procurement policy documents that meet organisational approval process requirements
participate in government procurement review processes
prepare documents for procurement review or audit
implement recommendations made by procurement reviews when directed to do so.
Consistency in performance
Competency should be demonstrated by providing evidence of undertaking a range of relevant work tasks in an actual or simulated procurement environment on at least two separate occasions.
Context of and specific resources for assessment
The unit of competency is to be assessed in the workplace or a simulated workplace environment.
Access may be required to:
legislation, policy, procedures and protocols relating to budget processes, procuring goods and services, managing contracts, and reviewing procurement processes
codes of conduct and codes of practice
workplace scenarios and case studies relating to a range of procurement activities associated with participating in budget or procurement review processes
case studies that incorporate dilemmas and probity requirements relating to participating in budget or procurement review processes.
Method of assessment
The following assessment methods are suggested:
questions to assess understanding of relevant legislation and procedures
review of strategies and approaches adopted for contributing to budget or procurement review processes
review of documents demonstrating participation in budget or procurement review processes, such as budgets, budget submissions, cabinet submissions, new policy proposals, business cases, audit reports, reviews of procurement process, investigation of procurement complaints or other documentation prepared by the candidate in a range of contexts
review of stakeholder engagement approaches adopted by the candidate.
In all cases, practical assessment should be supported by questions to assess underpinning knowledge and those aspects of competency which are difficult to assess directly. Questioning techniques should suit the language and literacy levels of the candidate.
Guidance information for assessment
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments.
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
PSPETHC501B Promote the values and ethos of public service
PSPGOV507A Undertake negotiations
PSPLEGN501B Promote compliance with legislation in the public sector
PSPPROC503B Manage contract performance
PSPPROC506A Plan to manage a contract
PSPPROC507A Plan for procurement outcomes.
Overview of assessment
Competency must be demonstrated in the ability to participate in budget and procurement review processes consistently in accordance with legislative and organisational requirements.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Assessment must confirm the ability to:
undertake procurement activities to meet the timing and formatting requirements of the budget cycle
prepare procurement and procurement policy documents that meet organisational approval process requirements
participate in government procurement review processes
prepare documents for procurement review or audit
implement recommendations made by procurement reviews when directed to do so.
Consistency in performance
Competency should be demonstrated by providing evidence of undertaking a range of relevant work tasks in an actual or simulated procurement environment on at least two separate occasions.
Context of and specific resources for assessment
The unit of competency is to be assessed in the workplace or a simulated workplace environment.
Access may be required to:
legislation, policy, procedures and protocols relating to budget processes, procuring goods and services, managing contracts, and reviewing procurement processes
codes of conduct and codes of practice
workplace scenarios and case studies relating to a range of procurement activities associated with participating in budget or procurement review processes
case studies that incorporate dilemmas and probity requirements relating to participating in budget or procurement review processes.
Method of assessment
The following assessment methods are suggested:
questions to assess understanding of relevant legislation and procedures
review of strategies and approaches adopted for contributing to budget or procurement review processes
review of documents demonstrating participation in budget or procurement review processes, such as budgets, budget submissions, cabinet submissions, new policy proposals, business cases, audit reports, reviews of procurement process, investigation of procurement complaints or other documentation prepared by the candidate in a range of contexts
review of stakeholder engagement approaches adopted by the candidate.
In all cases, practical assessment should be supported by questions to assess underpinning knowledge and those aspects of competency which are difficult to assess directly. Questioning techniques should suit the language and literacy levels of the candidate.
Guidance information for assessment
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments.
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
PSPETHC501B Promote the values and ethos of public service
PSPGOV507A Undertake negotiations
PSPLEGN501B Promote compliance with legislation in the public sector
PSPPROC503B Manage contract performance
PSPPROC506A Plan to manage a contract
PSPPROC507A Plan for procurement outcomes.
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| AWU32 | PSPPCM014 | Participate in budget and procurement review processes | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| J321 | PSP52512 | Diploma of Government (Procurement and Contracting) | Qualification |
| J264 | LGA50712 | Diploma of Local Government | Qualification |