Unit of competency Outline

Date retreived
24/07/2026 12:40 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Perform administrative duties

Perform administrative duties

Unit of competency
National Code
PUAPOL010B
State Code
D3787
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
05/05/2009
View on TGA
State Implementation and Classification
Approved Date
18/10/2010
Field of Education
080901 - Secretarial And Clerical Studies
Original Release Date
18/10/2010
Nominal Hours
40
Description
This unit covers the competency to perform a range of administrative functions and to prepare, submit and/or assess documentation pertaining to organisational needs, licensing/regulatory requirements and the receipt, storage and recording of money/property.
Notes
Elements and Performance Criteria
1 Manage administrative tasks correspondence and records
  • 1.1 Administrative tasks are assessed, prioritised and executed to ensure effectiveness of operations
  • 1.2 Correspondence and records are completed accurately and in a timely manner
  • 1.3 Correspondence and records are maintained securely in compliance with organisational procedures
  • 1.4 Movement of correspondence and records is accurately recorded
  • 1.5 Correspondence and records are submitted and stored as required and in accordance with organisational guidelines
2 Maintain notes and records of duties performed
  • 2.1 Notes/records of duties are completed and maintained in accordance with organisational requirements
  • 2.2 Notes are current and accurately maintained
3 Complete and submit departmental reports and forms
  • 3.1 Documentation is completed in accordance with organisational requirements
  • 3.2 Content of forms/reports is accurate and complete, legible, understandable and in the correct formats
  • 3.3 Documentation is submitted within the required timeframe
4 Prepare, submit and/or assess documentation for the issue of licences and/or regulatory authorisations
  • 4.1 Document preparation procedures comply with organisational requirements
  • 4.2 Document assessment procedures and applicant security checks carried out comply with organisational requirements
  • 4.3 Appropriate licence authority is correctly issued and details recorded as per organisational policy and procedures
5 Receive, record and store money and property
  • 5.1 Receipt, recording and storage procedures comply with jurisdictional laws, policy and procedures
  • 5.2 Maintenance of security of stored money/property complies with organisational policy and procedures
  • 5.3 Property received is recovered from storage and disposed of in accordance with organisational policy and procedures
Administrative tasks cover the full range of tasks undertaken in support of the function's operational activities and may include
initiating telephone calls
stores requisitions and distribution
equipment maintenance
organising transport

Correspondence and records may include
formatted documents
audible and accountable documents
investigation files
internal and external memos
computer
audiotape records

Departmental reports and forms may include
incident reports
motor vehicle log books
property book and disposal schedules
interview reports
time sheets, leave forms
patrol activity reports
coroner's reports
exhibit/evidence reports/briefs
accoutrements usage reports

Preparation and assessment for licences and/or regulatory authorisations may include
shooters permits (not all jurisdictions)
firearms licences (not all jurisdictions)
drivers licences (not all jurisdictions)
over dimension haulage permits
(nor all jurisdictions)
'burning off' (not all jurisdictions)
and may include liaison with other agencies such as Local Government, Fire Services, Road Transport Authorities

Assessment procedures may include
checking submitted documentation for accuracy/completeness
checking applicant's criminal record
personal references
health suitability

Money and/or property received may or may not become 'evidence' in later court proceedings and may include
The disposal of money and/or property could be through return to lawful claimant, forfeiture to the Crown (under Confiscated Assets laws) or disposed of through other organisationally sanctioned means such a public auction

Money and property could be
found and handed in to police
recovered/confiscated in the process of an investigation
recovered from accident scenes

Money and/or property received may or may not
become 'evidence' in later court proceedings

The disposal of money and/or property could be
returned to lawful claimant
forfeited to the Crown (under Confiscated Assets laws) or disposed of through other organisationally sanctioned means such as a public auction

Critical aspects for assessment and evidence required to demonstrate competency in this unit
It is essential for this unit that competence be demonstrated in accurate preparation of all documentation, licence issue and receipt, storage and recording of money/property consistent with organisational policies, procedures and guidelines
Consistency in performance
Evidence of competency will need to be gathered over time and from across a range of simulated and/or actual workplace situations

Context of and specific resources for assessment
Context of assessment
Evidence should be gathered over a period of time in a range of actual or simulated workplace environments
Specific resources for assessment
Access to appropriate departmental proformas, licence applications, property books and storage systems
Access to information databases to enable applicant suitability checks

Guidance information for assessment
Information that will assist or guide assessment will be written during Phase II of the Review of the PUA00 Public Safety Training Package.

Replaces
State Code National Code Title Type
S1605 PUAPOL010A Perform administrative duties Unit of competency
Replaced By
State Code National Code Title Type
AVM22 PUAPOLGD010A Perform police administrative duties Unit of competency
No information