Unit of competency Outline

Date retreived
23/07/2026 1:20 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Plan and manage conferences

Plan and manage conferences

Unit of competency
National Code
BSBADM503
State Code
AUH99
TGA Status
Replaced
DTWD Status
Transition (Replaced)
Current Release Number
1.00
Current Release Date
25/03/2015
View on TGA
State Implementation and Classification
Approved Date
15/09/2015
Field of Education
080399 - Business And Management, N.e.c.
Original Release Date
15/09/2015
Nominal Hours
60
Description
This unit describes the skills and knowledge required to plan, promote and coordinate conferences, ensuring follow-up procedures are incorporated.It applies to individuals employed in a range of work environments who are required to plan and manage conferences. They may work as senior administrative staff, or may be other individuals who have been delegated responsibility for planning and managing a conference.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1 Plan conference
  • 1.1 Confirm purpose, required outcomes and style of conference with conference convenor/s
  • 1.2 Confirm conference facilities requirements, budget, and preparation timeline with conference convenor/s
  • 1.3 Identify speakers/presenters and/or prepare a call for papers in accordance with conference purpose and style
  • 1.4 Draft conference program in line with stated purpose, and balance choice of program elements to allow outcomes to be achieved
  • 1.5 Select, invite and brief speakers in accordance with conference program
  • 1.6 Identify participant target group and project numbers in consultation with conference organisers
  • 1.7 Plan conference administration requirements and tasks, processes and resources to ensure efficient management of conference data and resources
2 Promote conference
  • 2.1 Establish a promotion strategy that reaches required number of target participants
  • 2.2 Prepare publicity material in accordance with promotion strategy and budget allocation/s, and despatch within designated timelines
3 Organise conference
  • 3.1 Make conference arrangements in accordance with booking lead times and budget allocation/s
  • 3.2 Record acceptances, receipt fees and confirm participants within designated timelines
  • 3.3 Identify and cater for participants’ specific needs
  • 3.4 Confirm program details and prepare conference papers in accordance with speakers’ requirements and conference timeline
  • 3.5 Despatch preconference information to participants within designated timelines
4 Coordinate conference proceedings
  • 4.1 Check conference facilities to confirm they meet agreed requirements
  • 4.2 Register participants in accordance with planned registration procedures
  • 4.3 Communicate to participants any late changes to published program
  • 4.4 Make contingency arrangements to ensure smooth running of conference
  • 4.5 Ensure speakers’ schedules are managed and their conference requirements met throughout conference
  • 4.6 Manage administration requirements during conference in accordance with conference plan/schedule
5 Follow up conference proceedings
  • 5.1 Record, report and/or follow up conference outcomes in accordance with organisational requirements
  • 5.2 Prepare conference papers for publication and distribution within designated timelines
  • 5.3 Post-conference correspondence is prepared and despatched within designated timelines
  • 5.4 Finalise receipts and payments, and acquit conference funds in accordance with organisational procedures and audit requirements
No information
No information
Replaces
State Code National Code Title Type
D0553 BSBADM503B Plan and manage conferences Unit of competency
Replaced By
State Code National Code Title Type
OCF08 BSBOPS405 Organise business meetings Unit of competency
State Code National Code Title Type
AVU9 BSB50215 Diploma of Business Qualification
AVV5 BSB50415 Diploma of Business Administration Qualification
AYW2 SIS50115 Diploma of Sport and Recreation Management Qualification