Unit of competency Outline
Date retreived
22/07/2026 5:50 AM AWST
22/07/2026 5:50 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Manage project procurement
Manage project procurement
Unit of competency
National Code
BSBPMG509A
BSBPMG509A
State Code
D0937
D0937
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
05/11/2014
Field of Education
080315 - Project Management
Original Release Date
05/11/2014
Nominal Hours
50
Description
This unit describes the performance outcomes, skills and knowledge required to undertake procurement and contract management within projects. It covers determining procurement requirements, establishing agreed procurement processes, conducting contracting and procurement activities, and managing finalisation processes.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Determine procurement requirements
- 1.1. Identify procurement requirements with input from stakeholders as the basis for procurement planning and contracts
- 1.2. Establish and maintain, within delegated authority, an agreed procurement management plan and strategies to ensure clarity of understanding between stakeholders and achievement of project objectives
2. Establish agreed procurement processes
- 2.1. Obtain information from established sources capable of fulfilling procurement requirements to determine how project objectives can be met
- 2.2. Adopt established selection processes and selection criteria, including occupational health and safety (OHS) requirements, and communicate to stakeholders and prospective contractors or suppliers to ensure fair competition
- 2.3. Obtain approvals for procurement processes to be used for the project from higher project authority to enable formal discussions to be conducted
3. Conduct contracting and procurement activities
- 3.1. Communicate agreed proposals and/or specifications to prospective contractors or suppliers to ensure clarity of understanding of project objectives
- 3.2. Evaluate responses and select preferred contractors or suppliers in accordance with current legal requirements and agreed selection processes
- 3.3. Conduct negotiations with preferred contractor or supplier, with guidance of higher project authority if necessary, to agree on contract terms and conditions, establish common goals and minimise uncertainty
4. Implement contract and/or procurement
- 4.1. Implement established procurement management plan and make modifications with higher project authority approval, to ensure a common approach to achievement of objectives
- 4.2. Review progress and manage agreed changes to ensure timely completion of tasks, resolution of conflicts and achievement of project objectives within the legal framework of the contract
- 4.3. Identify and report procurement management problems to higher project authority and implement agreed remedial actions to ensure project objectives are met
5. Manage contract and procurement finalisation procedures
- 5.1. Conduct finalisation activities to ensure contract deliverables meet contractual requirements
- 5.2. Review project outcomes using available procurement records and information to determine effectiveness of contracting and procurement processes and procedures
- 5.3. Document lessons learned and recommended improvements, and pass on to higher project authority for application in future projects
be conducted routinely or as changing circumstances dictate
be done independently within broad guidance or by taking the lead of a team
involve consultation with other project members, teams and internal stakeholders
involve the selection, use and supervision of appropriate procurement management methods, tools and techniques
take into account internal organisational change and external environmental change
how procurement arrangements are communicated to stakeholders
processes to be used for procurement of resources
process for monitoring and evaluating procurement related to the project
procurement objectives, strategies and time lines
resources to be obtained against a time line and budget
responsibilities for staff/team members
in consultation with project team members, section heads, project manager and stakeholders
independently or with higher project authority endorsement if necessary
regularly throughout the project life cycle
taking into account internal organisational change and external environmental change
contract change proposals and approvals
contract discharge and asset disposal register
contract documentation
contract negotiation documentation
contractor selection criteria, processes and recommendations
procurement management plan
product specifications
test and acceptance procedures and documentation
be done independently within broad guidance or by taking the lead of a team
involve consultation with other project members, teams and internal stakeholders
involve the selection, use and supervision of appropriate procurement management methods, tools and techniques
take into account internal organisational change and external environmental change
how procurement arrangements are communicated to stakeholders
processes to be used for procurement of resources
process for monitoring and evaluating procurement related to the project
procurement objectives, strategies and time lines
resources to be obtained against a time line and budget
responsibilities for staff/team members
in consultation with project team members, section heads, project manager and stakeholders
independently or with higher project authority endorsement if necessary
regularly throughout the project life cycle
taking into account internal organisational change and external environmental change
contract change proposals and approvals
contract discharge and asset disposal register
contract documentation
contract negotiation documentation
contractor selection criteria, processes and recommendations
procurement management plan
product specifications
test and acceptance procedures and documentation
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
demonstrated experience in managing procurement and contracting processes in multiple complex projects
knowledge of contracts and legal obligations as they relate to project management.
Context of and specific resources for assessment
Assessment must ensure:
access to workplace documentation in the area of procurement and contracts
consideration of evidence from stakeholders as to how procurement was managed.
Method of assessment
A range of assessment methods should be used to assess practical skill and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
oral or written questioning to assess knowledge of strategies for managing project procurement and their application to different situations
analysis of responses in addressing case studies and scenarios which present project procurement and contract management issues and problems
review of procurement management plan
review of communication of agreed proposals and/or specifications to prospective contractors or suppliers
assessment of evaluation of responses and selection processes for preferred contractors or suppliers
review of identification and reporting of procurement management problems.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
other units in the Diploma of Project Management.
Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the following is essential:
demonstrated experience in managing procurement and contracting processes in multiple complex projects
knowledge of contracts and legal obligations as they relate to project management.
Context of and specific resources for assessment
Assessment must ensure:
access to workplace documentation in the area of procurement and contracts
consideration of evidence from stakeholders as to how procurement was managed.
Method of assessment
A range of assessment methods should be used to assess practical skill and knowledge. The following examples are appropriate for this unit:
direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
oral or written questioning to assess knowledge of strategies for managing project procurement and their application to different situations
analysis of responses in addressing case studies and scenarios which present project procurement and contract management issues and problems
review of procurement management plan
review of communication of agreed proposals and/or specifications to prospective contractors or suppliers
assessment of evaluation of responses and selection processes for preferred contractors or suppliers
review of identification and reporting of procurement management problems.
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
other units in the Diploma of Project Management.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| C7066 | BSBPM509A | Manage project procurement | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| WG105 | BSBPMG518A | Manage project procurement | Unit of competency |
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