Unit of competency Outline

Date retreived
23/07/2026 3:17 AM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Receive and validate data

Receive and validate data

Unit of competency
National Code
PSPREG415A
State Code
C8283
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
3.00
Current Release Date
01/11/2012
View on TGA
State Implementation and Classification
Approved Date
07/07/2014
Field of Education
080313 - Public And Health Care Administration
Original Release Date
07/07/2014
Nominal Hours
40
Description
This unit covers activities related to handling data received from a variety of sources which may then be acted upon or referred for further action. It includes receiving and recording data, verifying its authenticity and recommending/taking action as a result.In practice, receiving and validating data may overlap with other generalist or specialist public sector work activities such as acting ethically, exercising regulatory powers, applying government processes, acting on non-compliance.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Notes
Elements and Performance Criteria
1. Receive information
  • 1.1 Required information is identified, requested and/or received in accordance with legislative powers, organisational policy and procedures.
  • 1.2 Incoming information is checked for gaps, anomalies, deficiencies or discrepancies, and compared with pre-existing information, where relevant.
  • 1.3 Additional data sources are accessed and information is obtained to fill gaps and compare with information received.
  • 1.4 Incoming information is receipted if required in accordance with organisational policy and procedures.
2. Record information
  • 2.1 Accurate recording of information is carried out in line with organisational procedures, confirming relevant details of source.
  • 2.2 Records are maintained as accurate, complete and up-to-date and are presented in the required format.
  • 2.3 Legislative requirements for recording and storage of information are complied with.
  • 2.4 Procedures for storage and management of confidential and sensitive information are adhered to.
3. Verify authenticity of information
  • 3.1 Initial selection of information is completed using preliminary cull to eliminate unreliable data.
  • 3.2 Information is corroborated and assessed for its integrity, validity and reliability.
  • 3.3 Validation or corroboration is carried out with existing information as well as information from outside organisations and other sources where relevant.
  • 3.4 Useful and useable information is extracted, interpreted and organised in a form that is accessible to users.
  • 3.5 Analysis is conducted in accordance with agreed indicators and assessment is accurate, relevant and complete.
4. Recommend/take action as a result of information received
  • 4.1 Outcomes are recorded and reported in accordance with organisational policy and procedures.
  • 4.2 Actions are recommended or taken as a result of the outcomes.
  • 4.3 Decision is documented showing reasons for proceeding/not proceeding or taking other action, after discussion with management, where required.
  • 4.4 Areas or other organisations that may be affected by information received or outcomes, are identified and informed, in accordance with organisational procedures and legislative requirements, to optimise usefulness of information.
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.
Information may be:
written
oral
photographic
electronic
classified
not in the public domain
financial
personal:
academic qualifications/academic transcripts
birth certificate
citizenship
decree nisi/decree absolute
deed poll
discharge certificate
employment histories
marriage certificate
passport
travel documents
about clients or staff
checked for age, compatibility and validity
Data sources may include:
applications
correspondence
declarations
diary entries
electronic records
email
fax records
files
graphics
incident reports
Internet/intranet
notes
personal records
pager records
security records
security risk management plans
telephone messages
video images
information provided under public interest disclosures, protected disclosures or whistleblowing legislation
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.
Units to be assessed together
Pre-requisite units that must be achieved prior to this unit:Nil
Co-requisite units that must be assessed with this unit:Nil
Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:
PSPETHC401A Uphold and support the values and principles of public service
PSPGOV408A Value diversity
PSPGOV422A Apply government processes
PSPLEGN401A Encourage compliance with legislation in the public sector
PSPREG401C Exercise regulatory powers
PSPREG405B Act on non-compliance
PSPFRAU401B Monitor data for indicators of fraud
Overview of evidence requirements
In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:
the knowledge requirements of this unit
the skill requirements of this unit
application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)
receipt and validation of data in a range of (3 or more) contexts (or occasions, over time)
Resources required to carry out assessment
These resources include:
legislation, regulations, policy, guidelines and standards relating to receipt and validation of data
public sector values and codes of conduct
case studies and workplace scenarios to capture the range of situations likely to be encountered when receiving and validating data
Where and how to assess evidence
Valid assessment of this unit requires:
a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when receiving and validating data, including coping with difficulties, irregularities and breakdowns in routine
receipt and validation of data in a range of (3 or more) contexts (or occasions, over time)
Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:
people with disabilities
people from culturally and linguistically diverse backgrounds
Aboriginal and Torres Strait Islander people
women
young people
older people
people in rural and remote locations
Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:
case studies
portfolios
projects
questioning
scenarios
simulation or role plays
authenticated evidence from the workplace and/or training courses
For consistency of assessment
Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments
Replaces
State Code National Code Title Type
C1143 PSPFRAU402A Receive and validate information Unit of competency
Replaced By
State Code National Code Title Type
AWT96 PSPREG015 Receive and validate data Unit of competency