Unit of competency Outline
Date retreived
22/07/2026 1:45 AM AWST
22/07/2026 1:45 AM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Book and co-ordinate production resources
Book and co-ordinate production resources
Unit of competency
National Code
CUFPOP05B
CUFPOP05B
State Code
C7272
C7272
TGA Status
Deleted
Deleted
DTWD Status
Deleted
Deleted
State Implementation and Classification
Approved Date
25/05/2006
Field of Education
080301 - Business Management
Original Release Date
25/05/2006
Nominal Hours
15
Description
This unit describes the skills and knowledge required to book and coordinate production resources for any production within the cultural industries. Resources would generally be those required for a whole production or multiple aspects of a production. A department head or production coordinator/manager would generally undertake this activity.This unit describes the skills and knowledge required to book and coordinate production resources for any production within the cultural industries. Resources would generally be those required for a whole production or multiple aspects of a production. A department head or production coordinator/manager would generally undertake this activity
Notes
Elements and Performance Criteria
1 Analyse resource requirements
- 1.1 Read and correctly interpret all relevant production documentation, including production schedule/script.
- 1.2 Identify production requirements accurately, based on scale and concept of the production and available resource schedules.
- 1.3 Develop and maintain accurate records of resource requirements and production brief.
2 Source production resources
- 2.1 Identify appropriate sources for required resources.
- 2.2 Identify and research new sources of supply where required.
- 2.3 Negotiate costs to achieve optimum budget outcomes.
- 2.4 Identify, clarify and communicate appropriate responsibilities of all relevant personnel in relation to resource acquisition and management.
- 2.5 Resource alternatives if resources requested are not available after consultation with relevant personnel.
3 Organise resource bookings
- 3.1 Book resources as required to meet production brief and budget, and in accordance with organisational procedures.
- 3.2 Prepare letters of agreement and other relevant resource documentation for resources according to organisational procedures.
- 3.3 Make and record amendments and adjustments accurately according to organisational procedures.
- 3.4 Action and record payment requirements at the appropriate time according to organisational procedures.
- 3.5 Update suppliers regarding changes to requirements according to agreed procedures.
- 3.6 Advise suppliers of final details and requirements according to the particular booking and organisational procedures.
- 3.7 Select and organise appropriate transport where required, ensuring adequate security.
- 3.8 Communicate relevant information on resource acquisition to production colleagues.
4 Monitor resources during production
- 4.1 Make regular checks on supply and condition of resources with relevant personnel.
- 4.2 Manage efficient distribution of resources throughout production, maintaining sufficient supply of resources to meet production requirements, budget and schedule.
- 4.3 Ensure resources are handled and stored as appropriate.
5 Maintain resource documentation
- 5.1 Keep inventories of resources in accordance with organisational procedures.
- 5.2 Record and file booking details, including request, confirmation and future action, according to organisational procedures.
- 5.3 Ensure any required clearances and permits are recorded.
- 5.4 Record and check points of dispatch and return in accordance with organisational procedures.
The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
Resources requirements may include:
human resources, e.g. crew, production office staff
any technical equipment, e.g. cameras, sound, lighting, audiovisual
studio facilities
costumes
sets, props and scenic art
post-production facilities
rehearsal facilities
audition facilities
performance/production/event facilities
consumables
travel arrangements, e.g. flights, cars, accommodation
administration requirements
production office resources, e.g. production office space, office equipment, communication equipment, stationery
catering.
Letters of agreement may relate to:
payment schedules
purchase details
costs quoted and agreed to
pick up and drop off times of hired items.
Organisational procedures may involve:
cost clearance
payment requirements
nature of resources/service to be provided
special requests or requirements.
Relevant colleagues may include:
performers/presenters
technicians, e.g. sound, lighting, audiovisual, staging, special effects
directors
designers
choreographer
stage management
venue management
producers
Art Department personnel
safety personnel.
Methods of transport may include:
by air
sea
on and off-road vehicles.
Resource inventories may include information on:
type
amount
resource location
future bookings
history
schedules servicing.
The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
Resources requirements may include:
human resources, e.g. crew, production office staff
any technical equipment, e.g. cameras, sound, lighting, audiovisual
studio facilities
costumes
sets, props and scenic art
post-production facilities
rehearsal facilities
audition facilities
performance/production/event facilities
consumables
travel arrangements, e.g. flights, cars, accommodation
administration requirements
production office resources, e.g. production office space, office equipment, communication equipment, stationery
catering.
Letters of agreement may relate to:
payment schedules
purchase details
costs quoted and agreed to
pick up and drop off times of hired items.
Organisational procedures may involve:
cost clearance
payment requirements
nature of resources/service to be provided
special requests or requirements.
Relevant colleagues may include:
performers/presenters
technicians, e.g. sound, lighting, audiovisual, staging, special effects
directors
designers
choreographer
stage management
venue management
producers
Art Department personnel
safety personnel.
Methods of transport may include:
by air
sea
on and off-road vehicles.
Resource inventories may include information on:
type
amount
resource location
future bookings
history
schedules servicing.
Resources requirements may include:
human resources, e.g. crew, production office staff
any technical equipment, e.g. cameras, sound, lighting, audiovisual
studio facilities
costumes
sets, props and scenic art
post-production facilities
rehearsal facilities
audition facilities
performance/production/event facilities
consumables
travel arrangements, e.g. flights, cars, accommodation
administration requirements
production office resources, e.g. production office space, office equipment, communication equipment, stationery
catering.
Letters of agreement may relate to:
payment schedules
purchase details
costs quoted and agreed to
pick up and drop off times of hired items.
Organisational procedures may involve:
cost clearance
payment requirements
nature of resources/service to be provided
special requests or requirements.
Relevant colleagues may include:
performers/presenters
technicians, e.g. sound, lighting, audiovisual, staging, special effects
directors
designers
choreographer
stage management
venue management
producers
Art Department personnel
safety personnel.
Methods of transport may include:
by air
sea
on and off-road vehicles.
Resource inventories may include information on:
type
amount
resource location
future bookings
history
schedules servicing.
The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.
Resources requirements may include:
human resources, e.g. crew, production office staff
any technical equipment, e.g. cameras, sound, lighting, audiovisual
studio facilities
costumes
sets, props and scenic art
post-production facilities
rehearsal facilities
audition facilities
performance/production/event facilities
consumables
travel arrangements, e.g. flights, cars, accommodation
administration requirements
production office resources, e.g. production office space, office equipment, communication equipment, stationery
catering.
Letters of agreement may relate to:
payment schedules
purchase details
costs quoted and agreed to
pick up and drop off times of hired items.
Organisational procedures may involve:
cost clearance
payment requirements
nature of resources/service to be provided
special requests or requirements.
Relevant colleagues may include:
performers/presenters
technicians, e.g. sound, lighting, audiovisual, staging, special effects
directors
designers
choreographer
stage management
venue management
producers
Art Department personnel
safety personnel.
Methods of transport may include:
by air
sea
on and off-road vehicles.
Resource inventories may include information on:
type
amount
resource location
future bookings
history
schedules servicing.
Underpinning skills and knowledge
Assessment must include evidence of the following knowledge and skills:
contents of the production schedule and any other pre-production documents outlining required resources
broad understanding of the artistic and technical elements of a production
typical industry booking systems and procedures for production resources
sources of supply for production resources
general production resource and equipment knowledge
required protocols and content of letters of agreement/supplier agreement
organisational and planning techniques in relation to production management.
Linkages to other units
This unit has linkages to the range of production planning and operations units found in the Entertainment and Film, TV Radio and Multimedia Training Packages. Combined training delivery and/or assessment is recommended. Particular linkages may include:
CUFPOP02B - Determine resource requirements for total production
CUEPMT11A - Manage the production process
CUSGEN04B - Participate in negotiations
CUEFIN02B - Manage a budget
CUSADM01A - Purchase or hire equipment/supplies
Critical aspects of evidence
The following evidence is critical to the judgement of competence in this unit:
ability to effectively manage and monitor the acquisition and use of production resources
knowledge of industry protocols and procedures in relation to the acquisition of a range of production resources/equipment and services
effective organisational and time management skills demonstrated through the management of multiple and complex resource requirements.
Method and context of assessment
The assessment context must provide for:
practical demonstration of skills through the management and monitoring of resource acquisition for multiple productions
involvement of and interaction with a production team to reflect the collaborative nature of the production process.
Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:
review of production report prepared by the candidate detailing planning and processes uses, issues encountered and how these were addressed
peer interviews regarding the efficiency of resource acquisition and management
review of a production diary maintained by the candidate
review of production records created and used by the candidate
project activity to allow the candidate to create, update and finalise production resource bookings
interview to assess knowledge of industry protocols, procedures and ability to respond effectively to different production situations
review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.
Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).
Resource requirements
Assessment of this unit requires access to:
a production schedule or other source material
industry current operational documentation, e.g. details of supplier contracts, brochures, schedules.
Key competencies in this unit
Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform
Level 2 = Administer and Manage
Level 3 = Design and Evaluate
Collecting, organising and analysing information (3)
Researching supply sources.
Communicating ideas and information (2)
Drafting resource reports.
Planning and organising activities (3)
Organising total production resources.
Working with others and in teams (3)
Negotiating costs.
Using mathematical ideas and techniques (2)
Developing budget scenarios.
Solving problems (2)
Responding to completing resource demands.
Using technology (1)
Using accounting software.
Underpinning skills and knowledge
Assessment must include evidence of the following knowledge and skills:
contents of the production schedule and any other pre-production documents outlining required resources
broad understanding of the artistic and technical elements of a production
typical industry booking systems and procedures for production resources
sources of supply for production resources
general production resource and equipment knowledge
required protocols and content of letters of agreement/supplier agreement
organisational and planning techniques in relation to production management.
Linkages to other units
This unit has linkages to the range of production planning and operations units found in the Entertainment and Film, TV Radio and Multimedia Training Packages. Combined training delivery and/or assessment is recommended. Particular linkages may include:
CUFPOP02B - Determine resource requirements for total production
CUEPMT11A - Manage the production process
CUSGEN04B - Participate in negotiations
CUEFIN02B - Manage a budget
CUSADM01A - Purchase or hire equipment/supplies
Critical aspects of evidence
The following evidence is critical to the judgement of competence in this unit:
ability to effectively manage and monitor the acquisition and use of production resources
knowledge of industry protocols and procedures in relation to the acquisition of a range of production resources/equipment and services
effective organisational and time management skills demonstrated through the management of multiple and complex resource requirements.
Method and context of assessment
The assessment context must provide for:
practical demonstration of skills through the management and monitoring of resource acquisition for multiple productions
involvement of and interaction with a production team to reflect the collaborative nature of the production process.
Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:
review of production report prepared by the candidate detailing planning and processes uses, issues encountered and how these were addressed
peer interviews regarding the efficiency of resource acquisition and management
review of a production diary maintained by the candidate
review of production records created and used by the candidate
project activity to allow the candidate to create, update and finalise production resource bookings
interview to assess knowledge of industry protocols, procedures and ability to respond effectively to different production situations
review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.
Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).
Resource requirements
Assessment of this unit requires access to:
a production schedule or other source material
industry current operational documentation, e.g. details of supplier contracts, brochures, schedules.
Key competencies in this unit
Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform
Level 2 = Administer and Manage
Level 3 = Design and Evaluate
Collecting, organising and analysing information (3)
Researching supply sources.
Communicating ideas and information (2)
Drafting resource reports.
Planning and organising activities (3)
Organising total production resources.
Working with others and in teams (3)
Negotiating costs.
Using mathematical ideas and techniques (2)
Developing budget scenarios.
Solving problems (2)
Responding to completing resource demands.
Using technology (1)
Using accounting software.
Assessment must include evidence of the following knowledge and skills:
contents of the production schedule and any other pre-production documents outlining required resources
broad understanding of the artistic and technical elements of a production
typical industry booking systems and procedures for production resources
sources of supply for production resources
general production resource and equipment knowledge
required protocols and content of letters of agreement/supplier agreement
organisational and planning techniques in relation to production management.
Linkages to other units
This unit has linkages to the range of production planning and operations units found in the Entertainment and Film, TV Radio and Multimedia Training Packages. Combined training delivery and/or assessment is recommended. Particular linkages may include:
CUFPOP02B - Determine resource requirements for total production
CUEPMT11A - Manage the production process
CUSGEN04B - Participate in negotiations
CUEFIN02B - Manage a budget
CUSADM01A - Purchase or hire equipment/supplies
Critical aspects of evidence
The following evidence is critical to the judgement of competence in this unit:
ability to effectively manage and monitor the acquisition and use of production resources
knowledge of industry protocols and procedures in relation to the acquisition of a range of production resources/equipment and services
effective organisational and time management skills demonstrated through the management of multiple and complex resource requirements.
Method and context of assessment
The assessment context must provide for:
practical demonstration of skills through the management and monitoring of resource acquisition for multiple productions
involvement of and interaction with a production team to reflect the collaborative nature of the production process.
Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:
review of production report prepared by the candidate detailing planning and processes uses, issues encountered and how these were addressed
peer interviews regarding the efficiency of resource acquisition and management
review of a production diary maintained by the candidate
review of production records created and used by the candidate
project activity to allow the candidate to create, update and finalise production resource bookings
interview to assess knowledge of industry protocols, procedures and ability to respond effectively to different production situations
review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.
Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).
Resource requirements
Assessment of this unit requires access to:
a production schedule or other source material
industry current operational documentation, e.g. details of supplier contracts, brochures, schedules.
Key competencies in this unit
Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform
Level 2 = Administer and Manage
Level 3 = Design and Evaluate
Collecting, organising and analysing information (3)
Researching supply sources.
Communicating ideas and information (2)
Drafting resource reports.
Planning and organising activities (3)
Organising total production resources.
Working with others and in teams (3)
Negotiating costs.
Using mathematical ideas and techniques (2)
Developing budget scenarios.
Solving problems (2)
Responding to completing resource demands.
Using technology (1)
Using accounting software.
Underpinning skills and knowledge
Assessment must include evidence of the following knowledge and skills:
contents of the production schedule and any other pre-production documents outlining required resources
broad understanding of the artistic and technical elements of a production
typical industry booking systems and procedures for production resources
sources of supply for production resources
general production resource and equipment knowledge
required protocols and content of letters of agreement/supplier agreement
organisational and planning techniques in relation to production management.
Linkages to other units
This unit has linkages to the range of production planning and operations units found in the Entertainment and Film, TV Radio and Multimedia Training Packages. Combined training delivery and/or assessment is recommended. Particular linkages may include:
CUFPOP02B - Determine resource requirements for total production
CUEPMT11A - Manage the production process
CUSGEN04B - Participate in negotiations
CUEFIN02B - Manage a budget
CUSADM01A - Purchase or hire equipment/supplies
Critical aspects of evidence
The following evidence is critical to the judgement of competence in this unit:
ability to effectively manage and monitor the acquisition and use of production resources
knowledge of industry protocols and procedures in relation to the acquisition of a range of production resources/equipment and services
effective organisational and time management skills demonstrated through the management of multiple and complex resource requirements.
Method and context of assessment
The assessment context must provide for:
practical demonstration of skills through the management and monitoring of resource acquisition for multiple productions
involvement of and interaction with a production team to reflect the collaborative nature of the production process.
Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:
review of production report prepared by the candidate detailing planning and processes uses, issues encountered and how these were addressed
peer interviews regarding the efficiency of resource acquisition and management
review of a production diary maintained by the candidate
review of production records created and used by the candidate
project activity to allow the candidate to create, update and finalise production resource bookings
interview to assess knowledge of industry protocols, procedures and ability to respond effectively to different production situations
review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate.
Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).
Resource requirements
Assessment of this unit requires access to:
a production schedule or other source material
industry current operational documentation, e.g. details of supplier contracts, brochures, schedules.
Key competencies in this unit
Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.
Level 1 = Perform
Level 2 = Administer and Manage
Level 3 = Design and Evaluate
Collecting, organising and analysing information (3)
Researching supply sources.
Communicating ideas and information (2)
Drafting resource reports.
Planning and organising activities (3)
Organising total production resources.
Working with others and in teams (3)
Negotiating costs.
Using mathematical ideas and techniques (2)
Developing budget scenarios.
Solving problems (2)
Responding to completing resource demands.
Using technology (1)
Using accounting software.
No information
| State Code | National Code | Title | Type |
|---|---|---|---|
| C878 | THT50203 | Diploma of Event Management | Qualification |