Unit of competency Outline

Date retreived
22/07/2026 4:54 PM AWST

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Maintain property rates and records

Maintain property rates and records

Unit of competency
National Code
LGAGOVA409A
State Code
C4315
TGA Status
Deleted
DTWD Status
Deleted
Current Release Number
2.00
Current Release Date
11/09/2012
View on TGA
State Implementation and Classification
Approved Date
31/05/2011
Field of Education
020303 - Database Management
Original Release Date
31/05/2011
Nominal Hours
40
Description
This unit covers the specific requirements of maintaining an accurate and effective property database.
Notes
Elements and Performance Criteria
1 Maintain property-related information
  • 1.1 Correct record is identified and accessed.
  • 1.2 Changes to record including eligibility for pensioner concession, are completed accurately and within appropriate time frame.
  • 1.3 Any duplicate records are detected and deleted.
  • 1.4 New records, together with necessary associated links and data, are added within appropriate time frame.
  • 1.5 Historical records are maintained.
2 Maintain valuation data
  • 2.1 Values are reconciled to categories of rates and valuer general valuations.
  • 2.2 Relevant acts are considered in determining valuation used for rate calculation.
  • 2.3 Subdivision plans are analysed to ensure new valuations are correctly allocated to new lots and cancelled valuations are deleted.
  • 2.4 Revaluations are checked and processed and any inconsistencies are queried.
  • 2.5 Consolidations or amalgamations are checked and allocated according to plans and their associated values are reconciled.
3 Compile and maintain financial information
  • 3.1 Transactions are processed and reconciled within the system and to the general/costing ledger.
  • 3.2 End of year reconciliations are completed to demonstrate that all properties are properly assessed and accounted for.
  • 3.3 Notional yield return is completed accurately and is in line with statutory requirements.
  • 3.4 Internal income estimates from rates and charges for the following year are completed according to council requirements.
4 Ensure properties are correctly rated
  • 4.1 Available sources of property information are regularly accessed and inconsistencies or possible changes to rating category or rateable status are noted.
  • 4.2 Suspected inconsistencies or applicable changes are followed up in accordance with council policies and within legislative requirements.
  • 4.3 Properties entitled to rate concessions are checked and those no longer eligible for concessions are noted and updated.
5 Prepare for land and environment court action as required
  • 5.1 Precedents are interpreted to enable appropriate recommendations to be made regarding the possibility of successful court action.
  • 5.2 Information to support court action if required is prepared clearly, accurately and within appropriate time frame.
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.
Changes to record may include:
ownership
address for service of notice
entitlements of owner (pension rebate or other)
property description
land area
categorisations
wards
dimensions
land use
valuations
side of street
zoning
conditions
services
notices
flood details
alternate addresses
Historical records may include:
properties cancelled due to subdivisions
Relevant acts may relate to:
valuation of land
forestry
Indigenous land rights (native title)
national parks and wildlife.
Inconsistencies may include:
no longer farm land
not used for purpose claimed.
Journals may include:
refunds for overpayments
abandonments
changes resulting from errors or court judgements
rebates
pensioner discounts
supplementary levies
interest
postponements
discounts and concessions (other than pensioners)
legal costs
ex gratia rates
dishonoured cheques
Reconciliation of rates income may include:
by category
rate type
property numbers
valuations at end of year and beginning of year and as required by internal and external auditors
Sources of information may include:
property owners
local newspaper advertisements
council business papers
personal observation
the public
land titles office
valuer general's department
property inspections
state, federal and other local government bodies
electronic or hard copy white and yellow pages
electoral rolls
government gazettes
publications
circulars
Follow up may involve:
property inspection
photographs
research
accessing further information
Rate concessions may include:
postponed rates
section allowances
heritage allowances
mixed development apportionment factors and capital contributions
Overview of assessment requirements
A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.
Critical aspects of evidence to be considered
Maintenance of property-related information and valuation data.
Completion of required financial records and reports.
Demonstrated understanding of relevant requirements of local government legislation and acts relating to valuation of land.
Understanding of land and environment court process.
Context of assessment
On the job or in a simulated workplace environment.
Method of assessment
The following assessment methods are suggested:
observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies
written and/or oral questioning to assess knowledge and understanding
completion of workplace documentation
third-party reports from experienced practitioners
completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor
Evidence required for demonstration of consistent performance
Evidence will need to be gathered across a range of variables over a period of time including end of financial year.
Resource implications
Access to a workplace or simulated case study that provides the following resources:
copies of relevant legislation
council policies and procedures
appropriate computer software and records management systems
financial systems
accounting materials
No information