Unit of competency Outline

Date retreived
22/07/2026 11:35 PM AWST

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Apply 5S in an office

Apply 5S in an office

Unit of competency
National Code
MSS402041
State Code
BAK47
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
22/06/2016
View on TGA
State Implementation and Classification
Approved Date
08/08/2016
Field of Education
120505 - Work Practices Programmes
Original Release Date
08/08/2016
Nominal Hours
30
Description
This unit of competency covers the skills and knowledge required by an office employee to apply 5S procedures to their own job or to assist in a cooperative 5S implementation for a larger office area. The unit includes the skills required to adapt a traditional 5S approach to the particular issues and needs in an office implementation. This unit applies to an individual in an office environment who is required to apply the structured approach known as 5S. While covering the traditional 5S skills, the unit also requires the application of skills associated with planning and organising, problem solving and self-management in order to identify and implement 5S practices in an office environment.The office environment for 5S may include administrative, transactional or service-based processes in, or attached to, a manufacturing organisation, within their value stream or similar environments, such as health care, education, financial, construction or Defence services.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1 Prepare for implementation of 5S
  • 1.1 Identify own functions in the target work area in terms of internal and/or external customer requirements.
  • 1.2 Identify how own and office team tasks contribute to the office functions.
  • 1.3 If required, assist with process mapping to identify any gaps or clarification of customer expectations of office functions.
  • 1.4 Confirm arrangements for assistance and reporting for 5S implementation.
2 Sort needed items from unneeded
  • 2.1 Identify all items in own and wider office area.
  • 2.2 Distinguish between essential and non-essential items.
  • 2.3 Place any non-essential item in an appropriate location other than the work area/space.
  • 2.4 Regularly check that only essential items are in the work area.
3 Set the workplace in order
  • 3.1 Identify the best location for each essential item.
  • 3.2 Place each essential item in its assigned location.
  • 3.3 After use immediately return each essential item to its assigned location/state or condition.
  • 3.4 Regularly check that each essential item is in its assigned location/state or condition.
4 Shine the work area
  • 4.1 Keep the work area clean, tidy and organised at all times.
  • 4.2 Conduct regular ‘shine’ activities during shift.
  • 4.3 Ensure the work area is neat, clean, tidy and organised at both beginning and end of shift.
  • 4.4 Report any malfunction, damage and/or safety risks that require immediate attention.
5 Standardise activities
  • 5.1 Follow procedures.
  • 5.2 Follow checklists for activities, where available.
  • 5.3 Keep the work area to specified standard.
6 Sustain the 5S system
  • 6.1 Clean up/organise workspace after completion of job and before commencing next job or end of shift.
  • 6.2 Identify situations where conformance to standards is unlikely and take actions specified in procedures.
  • 6.3 Inspect work area regularly for conformance to specified standard.
  • 6.4 Recommend improvements to lift the level of conformance in the workplace.
No information
No information
Replaces
State Code National Code Title Type
WD504 MSS402041A Apply 5S in an office Unit of competency
Replaced By
State Code National Code Title Type
OEQ26 MSS402042 Apply 5S procedures Unit of competency