Elements and Performance Criteria

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Purpose and benefits may relate to:
enhancing administration
enriching cultural value.
Relevant personnel may include:
collection manager
curator
donor
registrar
subject matter expert.
Policy documents may include:
application of metadata
collection policies containing information, such as:
criteria guiding object acquisition
procedures for collection:
care
conservation
documentation and recordkeeping
loans
storage
statement of purpose
guidelines for review of policies, including who is authorised to review them and the scope and frequency of reviews
statements of purpose, including:
functions
geographic location
reviews of statements
subject area
time period.
Cataloguing tools may relate to:
authority lists and thesauruses
computer and cataloguing software for electronic cataloguing
examining objects using:
latex or powder-free nitrile gloves
metric ruler
retractable metric measuring tape
soft metric measuring tape
white cotton gloves
stationery for manual cataloguing, such as:
blank registration worksheets
folder for registration worksheets
plastic sleeves for registration worksheet
soft B pencils (2B or 4B) and eraser.
Registration worksheets may contain:
discretionary fields, such as:
condition and completeness
exhibition history
inscriptions and markings
notes
requirements for handling, storage and display
significance to collections
title
when and where object is used
mandatory fields, such as:
acquisitions details
cataloguer
current location
description
dimensions
keywords or index terms
object name
producer/maker's details
restrictions
storage location
supplementary hard copy and digital files
when and where object was made
unique record of information about objects.
Supplementary files may include:
correspondence
history
images
receipt of purchase
reference material
research material.
Digital files may include:
correspondence
documents
emails
images with details, such as:
date
description
rights information
source and owner
links to catalogue records
requests for information or addition to object data
research material.
Enter objects may refer to:
formal entries of information, such as:
acquisition date
acquisition method
comments
object name and description
registration date
source's name and address
hard copy primary reference
unique registration number.
Objects may be:
paper
textile
three dimensional.
Update catalogue information may relate to:
change to location of objects
deaccessioning of objects
new information.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
complete registration worksheets
enter information from registration worksheets into catalogues
follow organisational policies and procedures.
Context of and specific resources for assessment
Assessment must ensure access to:
objects to be catalogued
organisational policies and procedures for cataloguing and collection management
cataloguing tools
a working catalogue.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
demonstration of cataloguing objects
direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance
review of cataloguing entries
verbal or written questioning to assess knowledge of general principles and processes of cataloguing.
Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).
Guidance information for assessment
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:
CULCNM303A Move and store collection material.