Unit of competency Outline

Date retreived
22/07/2026 10:33 PM AWST

Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.

Order, maintain and distribute pharmaceutical stock

Order, maintain and distribute pharmaceutical stock

Unit of competency
National Code
HLTPHA004
State Code
AUZ96
TGA Status
Replaced
DTWD Status
Replaced
Current Release Number
1.00
Current Release Date
06/08/2015
View on TGA
State Implementation and Classification
Approved Date
22/01/2016
Field of Education
089901 - Purchasing, Warehousing And Distribution
Original Release Date
22/01/2016
Nominal Hours
50
Description
This unit describes the skills and knowledge required to maintain a pharmaceutical stock control system and distribute pharmaceutical products. This unit applies to pharmacy assistants and technicians working under the supervision of a pharmacist.The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation, Australian/New Zealand standards and industry codes of practice.
Notes
Elements and Performance Criteria
1. Procure stock
  • 1.1 Identify items and quantity required for order, according to predetermined minimum and maximum stock levels
  • 1.2 Obtain requisition requirements from authorised personnel
  • 1.3 Source supplier according to organisation procedures and contractual obligations
  • 1.4 Interpret information to identify availability and cost of item and provide information to pharmacist
  • 1.5 Generate and place order following approval by delegated staff member
2. Process new stock
  • 2.1 Accept delivery of stock and match delivery documentation with stock delivered
  • 2.2 Check condition of stock and expiry date and report deviations to the appropriate person
  • 2.3 Reconcile stock with order or control lists and report discrepancies to the appropriate person
  • 2.4 Inform pharmacist of medicines with specific recording requirements according to legal requirements and local policy
  • 2.5 Maintain batch traceability
  • 2.6 Accurately complete data capture requirements, including reconciliation of statements and invoices
  • 2.7 Comply with organisation procedures to return stock to supplier
3. Handle and maintain stock
  • 3.1 Store stock according to stock storage and rotation requirements
  • 3.2 Maintain conditions to minimise risk of contamination
  • 3.3 Monitor stockon a regular basis, including minimum and maximum stock levels, and report deviations to the appropriate person
  • 3.4 Monitor and maintain correct storage requirements and report deviations to the appropriate person
  • 3.5 Maintain accurate location maps
  • 3.6 Check security compliance and report irregularities to the appropriate person
4. Select and pack item order
  • 4.1 Select and pack items according to order requirements
  • 4.2 Complete data entry requirements associated with processing orders
  • 4.3 Check labelling, specific handling instructions and delivery information for accuracy in line with identified requirements
  • 4.4 Check packaging is completed according to specific instructions
5. Dispatch orders
  • 5.1 Check delivery documentation for accuracy and follow requirements
  • 5.2 Implement packaging and handling procedures to ensure the security, integrity, cold chain maintenance and breakage avoidance of delivered goods
  • 5.3 Complete medicine registers and other documentation accurately, as required
6. Process returned stock
  • 6.1 Inspect returned products for their expiry date and integrity, and place in designated area
  • 6.2 Place reusable returned stock in appropriate designated area
  • 6.3 Dispose of unusable returned items according to organisation procedure
  • 6.4 Complete inspection documentation accurately and forward for authorisation
  • 6.5 Maintain accurate records and complete credit process in a timely manner
7. Assist in stocktaking procedures
  • 7.1 Check stock lists of all items for stocktaking
  • 7.2 Reconcile actual stock against stock lists
  • 7.3 Count stock and check expiry dates
  • 7.4 Identify stock discrepancies and report to the appropriate person
  • 7.5 Determine minimum and maximum stock levels and report to the appropriate person
  • 7.6 Complete and maintain accurate stocktake documentation
No information
No information
Replaces
State Code National Code Title Type
D8420 HLTPH313B Distribute pharmaceutical products in a health setting Unit of competency
D8419 HLTPH312B Procure, store and maintain pharmaceutical products Unit of competency
WD257 HLTPH315A Procure, store, maintain and distribute pharmaceutical stock Unit of competency
Replaced By
State Code National Code Title Type
OEI59 HLTPHA013 Order, maintain and distribute pharmaceutical stock Unit of competency