Unit of competency Outline
Date retreived
23/07/2026 4:23 PM AWST
23/07/2026 4:23 PM AWST
Whilst all efforts are made to provide accurate and timely information from the relevant source/documentation, please be aware that the information supplied may not be the most current version. The accuracy of the detail has not been confirmed by the Department and therefore should not be relied upon without first confirming the contents.
Coordinate facility and equipment acquisition and maintenance
Coordinate facility and equipment acquisition and maintenance
Unit of competency
National Code
SRXFAC005B
SRXFAC005B
State Code
C6397
C6397
TGA Status
Replaced
Replaced
DTWD Status
Replaced
Replaced
State Implementation and Classification
Approved Date
19/01/2004
Field of Education
080399 - Business And Management, N.e.c.
Original Release Date
19/01/2004
Nominal Hours
20
Description
This unit has been developed for the Community Recreation, Fitness, Outdoor Recreation and Sport Industry Training Packages.This unit deals with the knowledge and skills to coordinate equipment selection, use and maintenance and to produce maintenance plans for a facility. It does not include specialist skills but focuses on the need for mainstream managers to pro-actively plan for and manage the acquisition and maintenance of physical assets. This unit has been developed for the Community Recreation, Fitness, Outdoor Recreation and Sport Industry Training Packages.This unit deals with the knowledge and skills to coordinate equipment selection, use and maintenance and to produce maintenance plans for a facility. It does not include specialist skills but focuses on the need for mainstream managers to pro-actively plan for and manage the acquisition and maintenance of physical assets.
Notes
Elements and Performance Criteria
1 Establish maintenance systems
- 1.1 Establish systems to ensure that the condition and performance of equipment and facilities are regularly reported and discussed within the organisation
- 1.2 Identify areas/items prone to defects, demonstrating frailty, or scheduled for regular maintenance, and use information to develop a long-term maintenance plan
- 1.3 Inform individuals in the organisation who are responsible for performing regular or scheduled maintenance duties of the details of the plan
- 1.4 Identify organisations and/or individuals suitably qualified to offer maintenance repair, and store contact numbers for easy access
- 1.5 Identify data to be included in the reports on repair work
- 1.6 Develop systems to ensure that urgent/non-routine maintenance jobs are reported to the appropriate authority as soon as problems are found
2 Research and plan for facility and equipment maintenance
- 2.1 Identify work requirements and clarify/confirm with appropriate parties or by site inspection
- 2.2 Identify, apply and monitor relevant codes and standards, apply and monitor throughout the work procedure
- 2.3 Identify, obtain and inspect resources and service providers required to satisfy the work plan for compliance with the job specifications
- 2.4 Select and interpret relevant plans, drawings and text in accordance with the work plan
- 2.5 Plan maintenance in detail including sequencing, prioritising and considerations made where appropriate for the maintenance of safety, security and capacity in accordance with system/site/organisation requirements and reference information
- 2.6 Resolve coordination requirements, including requests for isolations where appropriate, with others involved, affected or required by the work
- 2.7 Identify potential hazards and select prevention and/or control measures
- 2.8 Address equipment and facility maintenance history, condition monitoring information, recent modifications and existing status in defining work scope
- 2.9 Undertake costings of work and assess impact on budget
- 2.10 Identify needs for operational testing and/or recommissioning
3 Develop maintenance plan
- 3.1 Schedule work scope into a plan in accordance with established criteria and demonstrate the sequence and emphasis in maintenance plan are in accordance with organisational procedures
- 3.2 Ensure that work schedules are realistic in their expectations of the frequency with which maintenance checks are to be performed and contain the required information to allow efficient operation of maintenance checks
- 3.3 Document isolation and access requests in accordance with organisation requirements
- 3.4 Develop plans in conjunction with other affected groups in accordance with organisation requirements
- 3.5 Confirm availability of resources and document in accordance with organisation requirements
- 3.6 Attach relevant information to work activities to maintenance plan in accordance with organisation requirements
- 3.7 Document maintenance plans and associated information and distribute through communication channels to all affected staff in accordance with organisation communication systems
- 3.8 Draft maintenance methods in accordance with criteria developed in research
- 3.9 Format maintenance methods in a legible, accurate and accessible document in accordance with organisation requirements
- 3.10 Demonstrate recording systems that are uncomplicated, clear and suited to the organisation's needs
- 3.11 Present methods for review to relevant staff in accordance with organisation requirements
4 Implement and monitor maintenance plan
- 4.1 Allocate maintenance information to appropriate staff
- 4.2 Seek feedback on application/progress of maintenance methods and plans and modify maintenance methods/plans to reflect feedback obtained
- 4.3 Review/approve modification of method/plan is by relevant staff
- 4.4 Distribute amended/updated documentation to relevant staff in accordance with organisation communication system
- 4.5 Preparation and implementation of strategies are achieved using the services of maintenance and planning staff both within and beyond the authority of this work
5 Monitor on-site maintenance contracts and contractors
- 5.1 Observe the workings of the maintenance contractors constantly
- 5.2 Ensure the work is in accordance with the requirements of the contract
- 5.3 Ensure the work of the contractors is scheduled in line with operation of the service
6 Supervise the storage of equipment
- 6.1 Establish reorder levels and, where adequate levels cannot be sustained, inform colleagues and co-workers promptly
- 6.2 Establish procedures to ensure that equipment and store materials under conditions recommended by the manufacturer and maintain security
- 6.3 Establish systems for recording the quantity and condition of stored equipment in an accurate and up-to-date manner
7 Contribute to the selection of equipment and facilities
- 7.1 Ensure suggested new equipment and/or facilities meet the current or future needs of service provision
- 7.2 Base suggestions on investigating a range of information sources
- 7.3 Encourage members of staff within the learner's area of responsibility to contribute recommendations
- 7.4 Make recommendations clearly and accurately in the required format to the appropriate person in the organisation
- 7.5 Demonstrate recommendations that state clearly the benefits which can be expected from the suggested new equipment and/or facilities
Range Statements
The Range Statements provide advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. The Range Statements relate to the unit as a whole and helps facilitate holistic assessment. In addition, the following variables may be present for this particular unit of competency
RANGE STATEMENT
CATEGORIES
Budget
[all categories]
cost of labour
materials
training
services
tools and equipment
Colleagues
[all categories]
those working in the same organisation
line manager
Communication channels
[all categories]
verbal
written memorandums
Communication systems
[three categories]
site meetings
computers
personal computer
mainframe
manuals
drawings
logs
Co-workers
[one category]
volunteers
workers in other organisations for whom the learner has resourcing responsibility
Data
[all categories]
date
time
nature of fault/repair
repairs carried out
Documentation
[all categories]
job cards
check sheets
safety rule procedures
plant records
drawings
Quality Assurance documentation
maintenance procedures and outage reports
Documents
[all categories]
maintenance plans
scheduling documents
budgets
reports
submissions
Equipment
[three categories]
large items of equipment
small items of equipment
simple equipment
complex equipment
equipment with significant health and safety implications
Facility
[one category]
buildings
single
multi purpose
built structures, eg, tracks and walkways
plant
fixtures
infrastructure
superstructure
Information sources
[two categories]
trade journals
exhibitions
work of other organisations
sales information
client feedback
Maintenance
[one category]
structural modifications to building
internal or external painting of facility, buildings or structures
resurfacing/returfing
major cleaning procedures
facility repairs, eg, electrical, plumbing, structural
equipment cleaning, servicing and repair
Recommendations
[all categories]
written reports
verbal briefings
Recording systems
[one category]
computer records
form books
index file
Reference information
[two categories]
benchmarking reports
maintenance data
market requirements
budgets
business plans
Relevant codes and standards
[all relevant categories]
Occupational Health and Safety (OH&S) standards
statutory requirements
relevant Australian standards
codes of practice
manufacturers' specifications
environmental requirements
enterprise procedures
Resources
[all categories]
all service providers
materials
equipment
tools
finances
Service providers
[one category]
internal staff
external specialists
contractors
System
[two categories]
a plan allocating, reporting and recording the routine and non-routine maintenance of the components of a facility, including
plant
equipment
fixtures and fittings
grounds
Work schedules
[all categories]
include information on
days
times
frequency of checks
staff allocation
The Range Statements provide advice to interpret the scope and context of this unit of competence, allowing for differences between enterprises and workplaces. The Range Statements relate to the unit as a whole and helps facilitate holistic assessment. In addition, the following variables may be present for this particular unit of competency
RANGE STATEMENT
CATEGORIES
Budget
[all categories]
cost of labour
materials
training
services
tools and equipment
Colleagues
[all categories]
those working in the same organisation
line manager
Communication channels
[all categories]
verbal
written memorandums
Communication systems
[three categories]
site meetings
computers
personal computer
mainframe
manuals
drawings
logs
Co-workers
[one category]
volunteers
workers in other organisations for whom the learner has resourcing responsibility
Data
[all categories]
date
time
nature of fault/repair
repairs carried out
Documentation
[all categories]
job cards
check sheets
safety rule procedures
plant records
drawings
Quality Assurance documentation
maintenance procedures and outage reports
Documents
[all categories]
maintenance plans
scheduling documents
budgets
reports
submissions
Equipment
[three categories]
large items of equipment
small items of equipment
simple equipment
complex equipment
equipment with significant health and safety implications
Facility
[one category]
buildings
single
multi purpose
built structures, eg, tracks and walkways
plant
fixtures
infrastructure
superstructure
Information sources
[two categories]
trade journals
exhibitions
work of other organisations
sales information
client feedback
Maintenance
[one category]
structural modifications to building
internal or external painting of facility, buildings or structures
resurfacing/returfing
major cleaning procedures
facility repairs, eg, electrical, plumbing, structural
equipment cleaning, servicing and repair
Recommendations
[all categories]
written reports
verbal briefings
Recording systems
[one category]
computer records
form books
index file
Reference information
[two categories]
benchmarking reports
maintenance data
market requirements
budgets
business plans
Relevant codes and standards
[all relevant categories]
Occupational Health and Safety (OH&S) standards
statutory requirements
relevant Australian standards
codes of practice
manufacturers' specifications
environmental requirements
enterprise procedures
Resources
[all categories]
all service providers
materials
equipment
tools
finances
Service providers
[one category]
internal staff
external specialists
contractors
System
[two categories]
a plan allocating, reporting and recording the routine and non-routine maintenance of the components of a facility, including
plant
equipment
fixtures and fittings
grounds
Work schedules
[all categories]
include information on
days
times
frequency of checks
staff allocation
Evidence Guide
The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statements
Critical aspects of evidence to be considered
Assessment must confirm sufficient knowledge of statutory requirements for facility maintenance within an organisation in the sport and recreation industry
Assessment of performance should be over a period of time covering all categories of maintenance and all corresponding categories of the remaining Range Statements that are applicable in the learners environment
In particular, assessment must confirm the ability to
develop and implement a maintenance plan for significant work on a facility
plan maintenance schedules for a diverse range of equipment
establish systems for the storage of equipment
respond appropriately to equipment failures
provide suitable input into the selection of new equipment
supervise service contractors
negotiate work activities with all relevant personnel
modify maintenance plans based on feedback
accurately document all aspects of plan
Interdependent assessment of units
This unit must be assessed after attainment of competency in the following unit(s)
SRXRES003B Contribute to the planning, monitoring and control of resources
This unit must be assessed in conjunction with the following unit(s)
Nil
For the purpose of integrated assessment, this unit may be assessed in conjunction with the following unit(s)
Nil
Required knowledge and skills
Required knowledge
Relevant statutory requirements and codes of practice relating to facility construction and construction sites
Environmental standards and requirements
Safety standards of equipment and range of repair techniques relevant to the equipment being maintained
Organisational procedure for reporting faulty equipment
Recording/reporting procedures and requirements within the organisation
Occupational Health and Safety (OH&S) standards, guidelines and codes of practice pertaining to reporting of unsafe equipment, recording of equipment repair and the repair and maintenance of facilities and equipment
Methods of monitoring work of contractors and contract requirements when outsourcing repairs
Schedule of facility operation which the contractors work should fall in line with
Reorder levels for consumables
Procedures for judging whether materials and equipment are fit for use and maintenance requirements and frequency of checks for the equipment
Methods of equipment disposal
Routine and non - routine schedules for maintenance
Requirements within maintenance schedules and considerations when planning and timetabling a cleaning and maintenance schedule
Communication channels within organisations
Methods to determine current and future equipment needs and information sources which may be used
Requiredskills
Application of Occupational Health and Safety (OH&S) standards, statutory requirements, codes of practice and environmental requirements
Development of implementation plans
Report writing
Prioritising work
Resource implications
Physical resources - assessment of this competency requires access to
a work environment with a facility requiring maintenance
Human resources - assessment of this unit of competency will require human resources consistent with those outlined in the Assessment Guidelines. That is, assessors (or persons within the assessment team) must
be competent in this unit but preferably be competent in the unit at the level above
be current in their knowledge and understanding of the industry through provision of evidence of professional activity in the relevant area
have attained the mandatory competency requirements for assessors under the Australian Quality Training Framework (AQTF) as specified in Standard 7.3 of the Standards for Registered Training Organisations
Consistency in performance
Due to issues such as the diversity of the items around a facility that require maintenance, this unit of competency must be assessed over a period of time in order to ensure consistency of performance over the Range Statements and contexts applicable to coordinating facility and equipment acquisition and maintenance
Context for assessment
This unit of competency must be assessed in the context of a sport or recreation organisation. For valid and reliable assessment the sport or recreation organisation should closely replicate the work environment. The environment should be safe with the hazards, circumstances and equipment likely to be encountered in a real workplace
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on required knowledge and skills and consideration of required attitudes
Where performance is not directly observed and/or is required to be demonstrated over a "period of time" and/or in a "number of locations", any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons
KEY COMPETENCIES
Collect, Analyse&Organise Information
Communicate Ideas&Information
Plan&Organise Activities
Work with Others&in Teams
Use Mathematical Ideas&Techniques
Solve Problems
Use Technology
3
2
3
2
2
2
1
These levels do not relate to the Australian Qualifications Framework. They relate to the seven areas of generic competency that underpin effective workplace practices.
The three levels of performance (1, 2 and 3) denote the level of competency required to perform the task:
Use routine approaches
Select from routine approaches
Establish new approaches
Collecting, analysing and organising information - Collecting maintenance information on the equipment at the facility
Communicating ideas and information - Informing individuals in the organisation who are responsible for performing regular or scheduled maintenance duties of the details of the plan
Planning and organising activities - Planning maintenance sequencing
Working with teams and others - Working with specialist contractors
Using mathematical ideas and techniques - Calculating budgets for maintenance
Solving problems - Dealing with non-routine maintenance requirements
Using technology - Using a database to monitor assets
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies.
The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competence for this unit. This is an integral part of the assessment of competence and should be read in conjunction with the Range Statements
Critical aspects of evidence to be considered
Assessment must confirm sufficient knowledge of statutory requirements for facility maintenance within an organisation in the sport and recreation industry
Assessment of performance should be over a period of time covering all categories of maintenance and all corresponding categories of the remaining Range Statements that are applicable in the learners environment
In particular, assessment must confirm the ability to
develop and implement a maintenance plan for significant work on a facility
plan maintenance schedules for a diverse range of equipment
establish systems for the storage of equipment
respond appropriately to equipment failures
provide suitable input into the selection of new equipment
supervise service contractors
negotiate work activities with all relevant personnel
modify maintenance plans based on feedback
accurately document all aspects of plan
Interdependent assessment of units
This unit must be assessed after attainment of competency in the following unit(s)
SRXRES003B Contribute to the planning, monitoring and control of resources
This unit must be assessed in conjunction with the following unit(s)
Nil
For the purpose of integrated assessment, this unit may be assessed in conjunction with the following unit(s)
Nil
Required knowledge and skills
Required knowledge
Relevant statutory requirements and codes of practice relating to facility construction and construction sites
Environmental standards and requirements
Safety standards of equipment and range of repair techniques relevant to the equipment being maintained
Organisational procedure for reporting faulty equipment
Recording/reporting procedures and requirements within the organisation
Occupational Health and Safety (OH&S) standards, guidelines and codes of practice pertaining to reporting of unsafe equipment, recording of equipment repair and the repair and maintenance of facilities and equipment
Methods of monitoring work of contractors and contract requirements when outsourcing repairs
Schedule of facility operation which the contractors work should fall in line with
Reorder levels for consumables
Procedures for judging whether materials and equipment are fit for use and maintenance requirements and frequency of checks for the equipment
Methods of equipment disposal
Routine and non - routine schedules for maintenance
Requirements within maintenance schedules and considerations when planning and timetabling a cleaning and maintenance schedule
Communication channels within organisations
Methods to determine current and future equipment needs and information sources which may be used
Requiredskills
Application of Occupational Health and Safety (OH&S) standards, statutory requirements, codes of practice and environmental requirements
Development of implementation plans
Report writing
Prioritising work
Resource implications
Physical resources - assessment of this competency requires access to
a work environment with a facility requiring maintenance
Human resources - assessment of this unit of competency will require human resources consistent with those outlined in the Assessment Guidelines. That is, assessors (or persons within the assessment team) must
be competent in this unit but preferably be competent in the unit at the level above
be current in their knowledge and understanding of the industry through provision of evidence of professional activity in the relevant area
have attained the mandatory competency requirements for assessors under the Australian Quality Training Framework (AQTF) as specified in Standard 7.3 of the Standards for Registered Training Organisations
Consistency in performance
Due to issues such as the diversity of the items around a facility that require maintenance, this unit of competency must be assessed over a period of time in order to ensure consistency of performance over the Range Statements and contexts applicable to coordinating facility and equipment acquisition and maintenance
Context for assessment
This unit of competency must be assessed in the context of a sport or recreation organisation. For valid and reliable assessment the sport or recreation organisation should closely replicate the work environment. The environment should be safe with the hazards, circumstances and equipment likely to be encountered in a real workplace
Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on required knowledge and skills and consideration of required attitudes
Where performance is not directly observed and/or is required to be demonstrated over a "period of time" and/or in a "number of locations", any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons
KEY COMPETENCIES
Collect, Analyse&Organise Information
Communicate Ideas&Information
Plan&Organise Activities
Work with Others&in Teams
Use Mathematical Ideas&Techniques
Solve Problems
Use Technology
3
2
3
2
2
2
1
These levels do not relate to the Australian Qualifications Framework. They relate to the seven areas of generic competency that underpin effective workplace practices.
The three levels of performance (1, 2 and 3) denote the level of competency required to perform the task:
Use routine approaches
Select from routine approaches
Establish new approaches
Collecting, analysing and organising information - Collecting maintenance information on the equipment at the facility
Communicating ideas and information - Informing individuals in the organisation who are responsible for performing regular or scheduled maintenance duties of the details of the plan
Planning and organising activities - Planning maintenance sequencing
Working with teams and others - Working with specialist contractors
Using mathematical ideas and techniques - Calculating budgets for maintenance
Solving problems - Dealing with non-routine maintenance requirements
Using technology - Using a database to monitor assets
Please refer to the Assessment Guidelines for advice on how to use the Key Competencies.
Replaces
| State Code | National Code | Title | Type |
|---|---|---|---|
| C1737 | SRXFAC005A | Coordinate facility and equipment acquisition and maintenance | Unit of competency |
Replaced By
| State Code | National Code | Title | Type |
|---|---|---|---|
| D6191 | SISXFAC404A | Coordinate facility and equipment acquisition and maintenance | Unit of competency |
| State Code | National Code | Title | Type |
|---|---|---|---|
| C311 | SRO50404 | Diploma of Facility Management | Qualification |
| C609 | SRO50203 | Diploma of Outdoor Recreation | Qualification |