Unit of competency Outline

Date retreived
22/07/2026 10:33 PM AWST

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Monitor business records systems

Monitor business records systems

Unit of competency
National Code
BSBINS512
State Code
OCG04
TGA Status
Current
DTWD Status
Approved
Current Release Number
1.00
Current Release Date
19/10/2020
View on TGA
State Implementation and Classification
Approved Date
16/03/2021
Field of Education
091301 - Librarianship And Information Management
Original Release Date
16/03/2021
Nominal Hours
35
Description
This unit describes the skills and knowledge required to set up the operational frameworks for the creation, capture and use of records and to monitor and review these frameworks and activities within an organisation.The unit applies to individuals who work closely with other staff members in an organisation and may also have a degree of individual responsibility and autonomy. They use a range of organisational, analytical and managerial techniques to perform their work in business and records systems or in specialist information management environments, such as archives.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Notes
Elements and Performance Criteria
1. Identify requirements or modifications
  • 1.1 Identify and document core business, supporting activities, resources, business and social context, using observation and consultation
  • 1.2 Identify organisational functions and activities for which records must be kept
  • 1.3 Identify security and access requirements for records system content from analysis of organisation’s activities
  • 1.4 Analyse organisational reporting and accountability requirements in the context of the business documentation
2. Develop information management system
  • 2.1 Select or develop a metadata standard to be applied to all records as they are captured into the records management system
  • 2.2 Specify technological, internal controls, maintenance, disposal and updating requirements of prospective records system according to scale and nature of business operations
  • 2.3 Select cost structure for business or records systems relevant to size, nature, and organisational cash flow requirements
3. Develop an implementation plan
  • 3.1 Identify and document information management responsibilities of individual personnel or organisational units
  • 3.2 Develop measurable performance indicators for information management activities
  • 3.3 Contribute to the development of policies and procedures for capturing and controlling records
  • 3.4 Communicate implementation plan to users of the system and other relevant organisational staff
4. Monitor and review business or records system
  • 4.1 Monitor records system and notify staff according to implementation plan
  • 4.2 Record details of variation from implementation plan
  • 4.3 Provide required reports to relevant authority relating to use and maintenance of records
  • 4.4 Designate responsibilities to staff for record creation and capture activities in accordance with organisational policies and procedures
5. Review and respond to problems and changes
  • 5.1 Use monitoring reports and external events to identify any issues that require a systemic response
  • 5.2 Make recommendations for revisions to systems, procedures, and strategic plans in response to identified issues
  • 5.3 Make and review amendments to system and implementation plan, where required
  • 5.4 Prepare recommendations for system amendments, planning and implementation
  • 5.5 Authorise procedures for using the business or records systems, and for any subsequent amendments to the procedures
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