Elements and Performance Criteria

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Event may include:
business and corporate
entertainment and leisure
exhibitions, expositions and fairs
festivals
fundraising
government and civic
marketing
meetings and conventions
social
sports.
Overall venue or site requirementsmay relate to:
attendee profile
budget
estimated attendee numbers
event theme and image
facilities and services to be provided
location
multiple:
sites in one location
venues at one site.
Venue or site specificationsmay include requirements for:
access and timing for setup and break-down
access times for service personnel, client and attendees
accommodation
cost
crowd control
ease of access for attendees
dates available
facilities for the use of event operator personnel
food and beverage
location
multiple:
sites in one location
venues at one site
on-site management
on-site registration facilities
quality of service and service style
security
set up and capacity of:
client displays and livery
exhibitor or sponsor stands
merchandising stands
seating
tables
size and attendee capacity of:
site
venues
size and availability of assembly, storage and maintenance areas for event staging items
staffing:
contractors
venue staff
storage facilities
technical equipment and services:
audio-visual
pyrotechnics
rigging
sound and lighting
special effects
stage design and construction
venue styling
touring the event
transportation
waste management.
Stakeholders may include:
attendees, delegates, guests or participants including those with disabilities
clients
colleagues
contractors and suppliers
emergency services
host organisation
sponsors
state, territory and local government regulatory authorities
volunteers.
Information sourcesmay include:
convention and visitor bureaus
destination brochures
land management and protection agencies
local, regional or state cultural, tourism and sporting organisations
the Internet
trade journals
venue publications and directories.
Research methodsmay include:
calling for tenders
conducting desk research
inspecting venues or sites
using own event industry networks.
Risk, regulatory and sustainability issuesmay relate to:
access complications
liquor licensing
minimisation of environmental impacts on the site
number of contractors to be coordinated
physical constraints
safety issues
security issues
social and environmental sustainability credentials of venues or sites
venue or site appeal for intended audience
waste management.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit
Evidence of the ability to:
research and select appropriate venues and sites for events involving:
comprehensive event plans
dedicated event budgets
formal communications plans
multiple operational components
an event operations team
a wide range of stakeholders
develop selection specifications, assess and choose venues or sites for multiple and diverse events
integrate knowledge of:
key features of event venues or sites, especially those in the local area, and their capacity to service different types of events
key features and functions of event staging products and services offered by event venues or sites and their suitability for particular event types
formats for and inclusions of venue or site specifications for the staging of events
source and select venues or sites within commercial time constraints and event deadlines.
Context of and specific resources for assessment
Assessment must ensure use of:
actual events for which event venues and sites are selected. Events may be created for the specific purpose of skills assessment, but must still meet the requirements outlined under Critical aspects of assessment, and have commercial, community or business relevance. Small personal events are not appropriate as a means of assessing an individual’s skills and knowledge
venues and sites where events are operated; these can be:
real event venues and sites
event venues and sites operated within a training organisation such as auditoria, exhibition areas, conference rooms, restaurants and sporting facilities where real events are staged
event stakeholders with whom the individual consults
venue personnel with whom the individual liaises during the selection process
comprehensive event plans
dedicated event budgets
current and comprehensive event venue or site information:
product information within sales kits, brochures, product manuals, supplier information kits or information databases
site specifications, operational and capacity information
technical production and staging specifications
industry current template venue or site specifications for the staging of events.
Method of assessment
A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:
case studies that allow the individual to analyse event plans and determine venue or site requirements for multiple and diverse events
evaluation of venue or site specifications developed by the individual
review of a comprehensive portfolio prepared by the individual that documents the entire venue selection process including notes on the event plan, draft and final venue specification, notes on discussions with venue personnel, issues taken into account when assessing various venues to meet event requirements and rationale for the final selection
written or oral questioning to assess knowledge of:
key features of event venues or sites and their capacity to service different types of events
key features and functions of event staging products and services offered by event venues or sites and their suitability for particular event types
formats for and inclusions of venue or site specifications for the staging of events
review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.
Guidance information for assessment
The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, organisation and job role, for example:
BSBWRT401A Write complex documents
SITXEVT504 Organise event infrastructure
SITXGLC501 Research and comply with regulatory requirements.